By: Michael Baker
As any business and IT professional will tell you, protecting data within a business is critical so a company server room has to have optimal physical and technical security. Companies need to be aware of the vulnerability of data to hacking by those who would use it for malicious purposes. Hackers could use data about customers or that relating to the company itself for financial gain. The company may also have sensitive information relating to its own operations and future plans that it does not want to share.
Compliance with data regulation is another issue that needs to be taken into account when developing and maintaining security procedures for company server rooms. Loss of data can also impact on the productivity of a company and its staff, with people left for potentially long periods of time trying to resolve customer issues or even with little to do owing to awaiting restoration of IT systems following a breach of security. In this day and age, many companies are operating on a round-the-clock basis and that is certainly the case in respect of IT systems, so any slowdown or halt to productivity can be very damaging indeed.
In terms of physical security, the server room structure itself needs to be secure. Access should be granted to authorised individuals only. This could mean restricting the number of key holders or, if a company’s budget allows it, the installation of a system using fingerprint recognition technology. Another alternative would be to install a proximity card reader system. It is understood that alarm and alarm monitoring systems are also essential, not just for protection of a server room but also for an entire business premises. In the case of a server room built separately from the rest of the business premises, security caging and toughened security gates would be highly advisable.
We live in a digital age, of course, so security of data means cyber security as well as physical security of the server room itself. The physical entry system should be aligned with the login systems inside in the room so that only those individuals who have physical access can log on to the systems from within the server room. Have a company-wide cyber security policy and ensure everyone knows their responsibilities. Cyber attacks identify and exploit points of vulnerability and those are often attributable to employees lacking basic knowledge of good cyber security. As for the company itself, it needs to keep abreast of the latest threats and ensure that its systems are up to date. At its most basic, cybersecurity means ensuring that IT systems can proactively identify threats, block access and prevent the loss of data, while having the ability to patch vulnerabilities at the same time.
The security of a server room starts with the server room fit out and a professional installation company will work with you through each step of the design process to ensure your security needs are met and that compliance with security regulations is taken into account.
A company server room needs to be secure because data regulators expect full compliance with regulations and customers naturally expect their data to be secure. Loss of information can mean loss of reputation as well as a financial loss for a company.